Off-site self-storage of company records - like holding back a tide of archival chaos
May 28, 2011
Off-site self-storage of company records starts well……lots of space; boxes neatly stacked on the floor or on shelves; tidy; organised. But then within a short period, the self-storage space is full of collapsing boxes, and it’s difficult or impossible to retrieve records.
The problem with self-storage is not insufficient storage space - the availability of additional storage units means there’s as much space as needed.
The problem is that managing records in off-site self-storage is like holding back a tide of archival chaos - the tide will eventually and inevitably come in.
It’s the nature of archives that causes off-site self-storage to degenerate into an inefficient, troublesome and high cost alternative to managed storage services: Read more
Document scanning or off-site document storage - Which is right for you?
April 30, 2011
When we receive enquiries from organisations looking into document scanning, a simple question often reveals whether document scanning is going to be a cost effective solution to their problem - the question is:
What’s prompted you to look into scanning?
If the response is along the lines of….
we’re out of space, or
we’re moving office and don’t want to take the paper with us
we just want to get rid of paper
…then scanning is generally not the most cost effective solution. It might satisfy the objective of getting rid of paper but not necessarily in the most economical way. Read more
Images delivered within 15 minutes
August 9, 2010
Certain records lend themselves to rapid and low cost retrieval by way of FileSaver’s Scan-on-Demand or Retrieve, Image and Email service. For instance:
- Legal files
- front page of a contract
- survey report
- drainage diagram
- Read more
How to reduce costs through offsite storage
September 9, 2009
Although it’s 20 years since the advent of the paperless office, the number of hard copy records continues to grow. The resulting volume of paper documents quickly fills space allocated to file storage and soon converts otherwise empty offices into archive storage rooms. Businesses of all size inadvertently end up with storage boxes under desks and around every corner of the office.
Offsite storage of business records is a simple and proven way of reducing business costs and improving profitability. Running out of space is often the catalyst to looking for offsite storage - fortunately, the reductions in total cost and improvements in business processes make offsite archive storage a compelling alternative to management of records in-house: Read more
5 Reasons Small Businesses Should Use Managed Offsite Archive Storage
August 17, 2009
Maintaining document archives in good order takes two main inputs - time and space.
For the small buiness and home business professional, time and space are in short supply and are better spent than in the thankless tasks of archiving, storing and handling records.
Managed offsite storage of inactive company records is a cost effective way to ensure compliance with records retention regulations whilst freeing time and space for better use. Read more
Case Study - Finance Company File Archiving
November 24, 2008
Overview
The Company: International Financial Services Company..
The Problem: The Company had accumulated a large inventory of archived finance files and was growing by around 10,000 new files per annum. The Company had been using the services of a storage company which, whilst alleviating space constraints, had not improved the efficiency nor accuracy of tracking of tens of thousands of client files. Archiving and file retrieval remained a troublesome aspect of the Company’s operations.
The Solution: FileSaver was engaged to take-over the existing archived files and to perform all aspects of future settled file archiving. FileSaver now collect and individually barcode the files allowing for precise tracking at all stages of storage and retrieval. Required files are delivered upon demand eliminating the inconvenience and source of error of retrieving entire boxes to access individual files. The service immediately improved the accuracy of tracking settled files, reduced overall archiving costs and freed the Company’s staff from the non-core tasks of file archiving. Read more
Case Study – Archives Discovery
November 17, 2008
Overview
The Company: Insolvency and Corporate Restructuring Firm
The Problem: The Company was appointed Administrator of a large transport business and continued to operate the business through to an eventual trade sale.
The Company required the packing, removal and detailed discovery of approximately 3,000 boxes of archives to support its administration activities and also in preparation for legal proceedings between the transport operator’s stakeholders.
The Solution:FileSaver was engaged to perform all aspects of the packing, removal and detailed barcoded discovery of records. The 3,000 boxes of records were removed in just one day and detailed discovery completed within 2 weeks. FileSaver manges the delivery and tracking of records for the purpose of legal discovery by the legal representatives of the various stakeholders. FileSaver provides ongoing storage, retrieval and archive help-desk services. Read more