5 Reasons Small Businesses Should Use Managed Offsite Archive Storage
August 17, 2009
Maintaining document archives in good order takes two main inputs - time and space.
For the small buiness and home business professional, time and space are in short supply and are better spent than in the thankless tasks of archiving, storing and handling records.
Managed offsite storage of inactive company records is a cost effective way to ensure compliance with records retention regulations whilst freeing time and space for better use.
What is Managed Offsite Archive Storage?
Managed offsite storage is used by organisations large and small. The service includes:
• collection of boxes of records for storage
• barcoding boxes
• data entry or uploading of your box contents information
• retrieval and delivery of required records upon demand – next day as standard; we also offer retrieve, image and email in as little as 15 minutes
• secure destruction of records when they’ve past their required retention period
The service is available for quantities of just a few boxes and starts as low as $10 per week.
Managed offsite storage is NOT renting a self-storage unit. This just exacerbates the problems and inefficiencies of managing ever growing company records. Refer to Self Storage Not Working for the pitfalls of self-storage
5 Reasons Small Businesses Should Use Managed Offsite Archive Storage
Save time
Time is the small and home business owner’s most precious commodity.
Using managed offsite archive storage will free time to be spent on core business acquisition and execution activities.
Archiving and archive storage is the least liked of all administrative tasks. They consume time during packing and storage and then periodically in searching for required documents and in moving boxes from place to place.
So just because you’re in small business it doesn’t mean you need to do everything yourself! A professional and low cost service can free you from the hassles of archiving.
Free space
When you’re just starting out, company records are the least of your concern.
Then, as business picks up, one archive box quickly becomes two and before you know it, the cupboards are full, the car can’t fit in the garage and you’re surrounded by unsightly boxes.
And it’s not just that archive boxes take up space - they are unsightly and consume an inordinate amount of time in accessing required documents.
You and you’re home or office deserve better.
Improve compliance
Managed offsite archive storage is a means to improve compliance with records retention regulations.
Before, or as records are sent offsite, an inventory is created to appropriately describe the contents of each box. The inventory can be prepared by you or by FileSaver staff as part of an entirely hands-off archiving service.
The contents data in our tracking system is made available via the Internet. This puts you in better control of your records than when they were stored in-house.
Inclusion of retention dates means that records are kept for only as long as they are needed for business or compliance purposes.
Flexibility for future
Using a managed offsite archive storage service means that you are free to make decisions about the businesses location and space requirements without needing to accommodate or plan for space for ever expanding records.
Managed offsite archive storage simplifies your life. You (and your family) will be glad you did it.
Reduce costs
Managed offsite storage saves money by saving both time and space.
The service starts as low as $10 per week and is generally half the cost and a lot less hassle than storing in a self-storage facility.
You’ve got better things to do so call us on 1300 880 830 to see how we can help simplify and de-clutter your small business.